Association and Government Affairs Operations Assistant

About Rapoza Associates:  

Rapoza Associates is a nonpartisan, public-interest lobbying, government relations and association management firm, which for more than four decades has provided comprehensive legislative and support services to community development and affordable housing organizations, nonprofits, associations, and other public agencies. The firm’s clients work to deliver positive change and expand economic opportunity in economically distressed communities across the country. The firm also serves as the management agent and the Washington, DC, office for three national community development coalitions/trade associations. It provides association management services, including maintaining membership, coordinating with boards of directors, preparing information for federal and state reporting requirements, and coordinating conferences.  

The position:  

The firm is seeking a full-time, in-person Association and Government Affairs Operations Assistant, who is responsible for providing day-to-day support on a variety of issues for the CEO, Director of Administration and the Rapoza Associates team, and will also serve as a first point of contact for many of the firm’s coalition members and other clients. The candidate will demonstrate initiative, strong project management skills and excellent customer service. The candidate will be flexible, high-energy and a team player, excited by providing support for all facets of our business. Duties include: 

Coalition/Association support: Serve as day-to-day point person on association management software and databases. Prepare reports and respond to inquiries on client engagement, payment activity and membership.  Provide scheduling, administrative, logistical and on-site meeting support for in-person and virtual Coalition events, including three conferences per year, Board meetings, and webinars. Serve as backup support for Coalitions’ and firm’s websites. 

Administrative support to CEO: Provide support to the CEO, including managing administrative, confidential and sensitive matters. Handle scheduling, calendar management and logistical support that optimizes the CEO’s time. Provide meeting and conference preparation and support. Draft and edit professional correspondence, PowerPoints and other documents.  

Office administration: Screen visitors, answer and direct phone calls, respond to inquiries, and serve as front-desk receptionist. Manage mail and package tracking.  Serve as day-to-day support to firm’s team of five for administrative and office management issues. Manage, order, stock, and organize supplies.  Serve as a point of contact for vendors and building management. Provide support, as necessary, to subtenant firm.  

Bookkeeping and financial support: Support the company, coalitions and CEO as needed on bookkeeping and financial issues, with a high-level of discretion and confidentiality. Reconcile and track invoices and membership-related accounting. Provide back-up and administrative support to the Director of Administration as needed, including in QuickBooks. Provide digital and paper scanning and filing support. 

Government Affairs/Legislative support: Assist, as necessary, with drafting and coordinating Congressional sign-on and other letters and materials, and reports and presentations to Congress and federal agencies. Read and analyze federal register. Manage political contribution reporting for Lobbying Disclosure.  Support scheduling of Congressional meetings for coalitions and boards.   

Qualifications:  The ideal candidate has 1-3 years of experience and the following qualifications or experience: 

Entrepreneurial self-starter and problem solver.  

Experience scheduling meetings and arranging travel, especially for a senior executive and groups. 

Experience with a CRM or association management software and with mail merges. 

Administrative support experience, filing and general office management duties. 

Knowledge of basic bookkeeping. Exposure or experience with QuickBooks preferred.  

Tech-savvy individual who uses software and technology to create greater efficiencies.  

Interested in government affairs and community and economic development and housing policy.  

Strong writer. 

Extremely organized, experience managing multiple tasks and strong attention to detail.  

Proficiency with Microsoft Office, including Excel, PowerPoint, and Word.  

Bachelor’s degree required. 

Must be able to move and lift boxes and equipment up to 30 lbs. on an occasional basis. 

This position is fully in-person 5 days a week from 9 am – 5:30 pm (not remote or hybrid).  

Compensation: The salary range for this position is $50,000- $55,000 annually, based on the responsibilities of the role, annually, based on the responsibilities of the role as well as the candidate’s skills, experience, and market benchmarks. 

Benefits: Healthcare benefits are available for this role. Candidates will receive a summary of medical, dental, and paid time off, prior to the first interview. 

 To apply, please submit a resume and cover letter to jobs@rapoza.org by October 16, 2025. Applications will be reviewed as received.  Applications without a cover letter will not be reviewed. Due to the volume of applications usually received, we regret that we cannot individually respond to all candidates.