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Talent Acquisition Coordinator

Headlands Research
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Clinical Research Talent Acquisition Coordinator

 

About the Role

We’re looking for a Talent Acquisition Coordinator to join our team and support hiring across our clinical research sites. This is a hands-on opportunity to learn how recruiting really works; everything from sourcing candidates to supporting interviews to analyzing the data behind our hiring decisions.

This role goes beyond coordination. You’ll help us improve how we attract talent, keep our recruiting data clean and reliable in Greenhouse (our ATS), and turn that data into clear, useful insights for leadership.

This is a remote position within the United States and the schedule is Mondays through Fridays, 8:00am - 5:00pm on CST, MST, or PST.

 

What You’ll Work On

Interview Coordination & Candidate Experience

  • Schedule interviews and keep things moving smoothly between interview steps
  • Setup communication steps to allow for automation once candidates have completed interview processes to maintain a high-quality candidate experience
  • Keep candidate records accurate and up to date in Greenhouse
  • Help post jobs and ensure consistency across jobs, sites, and job boards

Recruitment Marketing

  • Utilize employer branding best practices to develop high-touch recruiment  marketing campaigns to attract highly qualified passive talent for hard-to-fill roles (LinkedIn posts, outreach messaging, etc.)
  • Use LinkedIn and other tools to identify and engage potential candidates
  • Perform A/B testing and track performance of marketing campaigns
  • Suggest improvements and additional tools, methods, and strategies

TA Data & Business Analytics

  • Help maintain clean, accurate, and timely data in Greenhouse
  • Audit candidate stages, dispositions, and activity to ensure reporting accuracy
  • Pull recruiting data and build reports in Excel (pipeline health, time-to-fill, source effectiveness, etc.)
  • Support creation of weekly/monthly dashboards for leadership
  • Identify trends or gaps in the data and share insights with the TA team
  • Partner with TA leadership to improve how we track and measure recruiting performance

Example Projects

  • Create and manage a sourcing strategy for a hard-to-fill high-priority role, from initiation to hired.
  • Identify areas of improvement that are of interest to you; pitch projects that fix problems, saves time, and best tells our story to both internal teams and candidates, alike.

 

What We’re Looking For

  • Interest in Talent Acquisition, HR, or people analytics
  • Passionate about clinical research, healthcare, or biopharma industries
  • Has demonstrable work experience that reflects you can be trusted to stick things out when the going gets tough.
  • A hard worker who is motivated by helping a team reach their goals and being a true support person (a little competition is helpful, too)
  • Strong attention to detail—especially when working with data.
  • Experience with using pivot tables, formulas, and reporting in Excel
  • Demonstrated previous experience with data analysis and dashboards
  • Strong written and verbal communication skills
  • Organized and able to manage multiple tasks; prefers being the group member that keeps everyone else organized and on track
  • Curious and eager to learn new things
  • Laidback in approach and able to change direction at the drop of a hat - this position isn't for someone who thrives best in roles that provide a high amount of structure in their days

Nice to Have (Not Required)

  • Exposure to recruiting and HR systems, such as iCIMS, Greenhouse, or Rippling
  • Foundational understanding of UI and UX research and design that come together to create successful marketing projects.

 

Why This Role is Worth Your Time

  • You’ll get real, hands-on recruiting experience—not just admin work
  • You’ll build a unique combination of recruiting + analytics skills, which are highly in demand
  • You’ll learn how hiring data is used to inform executive-level decisions
  • You’ll work closely with an experienced Talent Acquisition team
  • You’ll gain exposure to a growing industry that supports clinical research and patient outcomes

 

Position Details

  • Compensation: Dependent upon years of professional experience and education; $45,000-70,000/yr
  • Schedule: Monday through Friday, 8:00am - 5:00pm on CST/MST/PST
  • Location: Remote